amended at the Annual General Meeting on
22nd September 2015]
THE GROUP shall be known as Martham
Local History Group or MLHG, and shall seek to
link up with other local History Groups.
THE AIMS OF THE GROUP
research the History of the Village of Martham and its
Group members and the local community to carry out
their own research into their historic past.
to preserve, store and encourage access by the public
to Archive material held in a safe, secure place in
welcome contributions relevant to Martham from anyone
who has documents, artefacts, photographs, memories or
information to add to the Archive collection.
involve the local community in activities in order to
learn more about their local Heritage.
organise meetings with speakers on topics of local
interest, occasional visits to places of historic
interest and local walks in the area.
local residents in recording their memories of people,
places and events, both orally and through the written
to local journals, set up exhibitions and keep
publications under review.
MEMBERSHIP OF THE GROUP shall be
open to anyone who supports the aims of the Group and
has paid the agreed annual subscription. The
group will not discriminate on the grounds of gender,
race, colour, ethnic or national origin, sexuality,
disability, religious or political belief, marital
status or age.
ANNUAL GENERAL MEETINGS shall be
held in September each year.
shall be proposed by the Treasurer and agreed at
each Annual General Meeting. They will become payable
on the 1st January, but may be paid from the date
of the preceding Annual General Meeting.
who have failed to render their subscription by the
last day of February in any year shall be deleted from
the membership list and will cease to receive
financial and other advantages of membership.
shall be welcome to attend Group events at a fee
proposed by the Treasurer and agreed at a Committee
Committee shall meet at least twice between
each AGM and shall comprise of Officers
(President, Chairman, Vice-chairman, Secretary, and
Treasurer) and co-opted members. A quorum
shall consist of four members and
shall include at least two officers. In the
absence of the Chairman and Vice-chairman the
committee may elect a temporary chair for that
meeting. Officers and co-opted members
shall have equal voting rights.
shall be elected for a period of three years and
shall stand for re-election at the appropriate
Annual General Meeting.
other than the Officers shall be allocated at the
first committee meeting after the AGM and shall
include publicity, archivist, programme, membership
any Officer or member fail to attend six or more
successive committee meetings then they shall be
regarded as no longer being committee members and the
Committee may, after consulting with the Officer or
Member in question, take appropriate steps
to fill any vacancy so arising.
monies received in excess of £50 shall be paid by
the Treasurer into an appropriate Bank or Building
Society Account, withdrawals from which
shall require the signatures of at least two of
the Officers of the Society who are already
signatories. Amounts below this sum
shall be receipted and recorded in the accounts,
but may be added to a Petty Cash Account operated by
financial statement shall be given at each
accounts should be inspected annually by an
independent person. A statement of the accounts
should be prepared annually for presentation at the
annual meeting and certified as correct by the
treasurer and the person who has completed the
accumulated through membership and fund raising should
be used for the safe running of the group, for
subsidising the expenses of outings and for any other
grant funding that is relevant to the aims of the
Group become available at any time, an application may
be made by the committee.
it should become necessary to close the group, any
monies held in our bank account or in cash and any
equipment owned by the group shall be distributed
to another local history group as chosen by members at
the final meeting.Archive materials should be offered
back to the donor, or to a similar group with a
legitimate interest in Martham, or to an accredited
THE GROUP reserves the right to promote
further activities as it sees fit and disclaims
responsibility for any personal injury to persons
attending organised events, however caused.
AMENDMENTS to the Constitution may only be
made at an Annual General Meeting by two thirds of
attending members. Proposed amendments shall be
included in the AGM Agenda and distributed to members
at least two weeks before the date of the AGM.
dated 22nd September 2015, supersedes any
previous Constitution that may be in existence.